A Guide to Save Outlook Email as PDF Step by Step


If you are wondering for a simple way to save Outlook email as pdf. Then your searches will end here. Here, in this article, I am going to explain the best simple solutions for backup outlook emails and how to convert outlook email to pdf. Also, I am guiding you in this article on how to backup outlook emails.

Moreover, stay connected with this article to find a solution and easily execute the process to do so.

Why Do We Need to Save Outlook Emails?
If you are using Outlook emails for work or business, So you should have to create a backup or save Outlook email in your system. Because these emails are important for your future work. Sometimes, In case of accidental deletion of emails demand to backup and store the Outlook emails. Moreover, Outlook space issues are also a reason for creating or downloading Outlook emails.

Let’s get back to methods for Save Outlook Email as PDF.

Method 1: Steps For Save Outlook Email as PDF
These steps are followed for download Outlook Email to PDF.

  1. First of all Open Outlook in your System.
  2. Then, Click on the File tab.
  3. After that, click on the print button.
  4. Select Microsoft Print to PDF and click on Print Button.
  5. Now automatically open a new window popup “Save print output As”
  6. Here you can enter the file name to save or download as per your requirements.
  7. At last, click the Save button.

If you follow the above steps, then you can save the Outlook emails as PDF format. In case, it doesn’t work accordingly then switch to the next method.

Method 2: Alternate Steps to Save Outlook Email as PDF
This process or method you follow for convert Outlook Email to PDF File.

  1. First Open Outlook in your System or PC.
  2. Open the email that you want to convert.
  3. Now, tap on the above section named as File tab.
  4. Then click on the Save As.
  5. Now, Automatically open a new popup window “save As”.
  6. In this tab, you can put or write the file name to save.
  7. Select the HTML format to save.
  8. Here open Microsoft word.
  9. Click on the File tab in MS Word.
  10. Choose the open option and select Your saved HTML file.
  11. Press on the File tab.
  12. Then click on the print button.
  13. Select Microsoft Print to PDF and click on Print Button.
  14. Now automatically open a new window popup “Save print output As”.
  15. Here you can put Or write Filename to save or download.
  16. Finally, click the Save button.

Method 3: Steps to Download Outlook email on MAC
Follow these steps to save outlook email in Mac Apple.

  1. First open outlook on your Mac system.
  2. Open the message you want to save as a PDF.
  3. Now In the menu bar choose the file tab.
  4. Select the print option to save.
  5. Go drop-down menu to choose PDF and select save as PDF.
  6. Type file names as per your understanding or remember the file name.
  7. Finally click the next button to Save and navigate the path to the folder where you want to save or store the file, click to “save”.

Now the file is saved into the folder you want to save as a PDF.

These are some limitations of the manual techniques.

  • You can save only a single message or a mail at one time.
  • This process is very long and time-consuming.
  • You don’t have to save multiple emails.
  • Attachment files are not to save in this method.
  • Using these steps you have to save Outlook Email as PDF only.
  • These methods are very outdated techniques to save Outlook Email.

These are some simplest manual methods for saving Outlook email as pdf. You can use these methods to save Outlook email as a pdf file only. But, if you want to save or migrate Outlook email to Yahoo, Gmail, AOL, Thunderbird, and other email clients or another file format like PST, OST, MBOX, etc. So There are many types of third-party software in markets. You should use professional methods for Save Outlook email to PDF.

But, I suggest you use PST File Converter. This tool is one of the best converter tools for Outlook to other format or email clients. You can directly save Outlook email as PDF with the help of this software. This tool is a very easy-to-use and highly optimized algorithm and also provides a simple and self-intuitive graphical user interface to its users.

Final Words
Here, we have discussed many manual methods for how to backup Outlook emails and how to convert Outlook email to pdf. If all goes well you’ll get all the answers and use the alternatives like Outlook Converter Software to convert PST to PDF. Thank you for reading this article. I hope this article and information help you to save Outlook email as PDF us.

author avatar
Manoj Shukla
Manoj Shukla is an Email Migration and Data Recovery Expert. He has a keen interest in Technology & Entrepreneurship. Also, he loves cricket, music, and books. He works at ConverterTools and manages MSOutlookHelp.
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